20th International Drying Symposium -IDS 2016- in Gifu, Japan

Registration & Accommodation

We, Kinki Nippon Tourist Co., Ltd. (KNT) are very pleased to assist the symposium participants in making registration and hotel reservations through the online system.
If you have any inquiries, please contact the below by e-mail.


IDS2016 Desk

Kinki Nippon Tourist Co., Ltd. (KNT)
Nagoya MICE Branch E-mail: IDS2016@or.knt.co.jp Fax: +81-52-563-1846


closed

If you have already registered and would like to add some application (dinner, excursion, banquet or hotel accommodation), or revise application data, please contact IDS2016 desk. IDS2016@or.knt.co.jp


*Please read the "Notice for online form" for correct input.
*An automatic e-mail confirmation will be sent to the registered e-mail address after the completion.
If you do not receive the e-mail, please contact IDS2016 Desk.
Before registration, please read this website carefully.


Important Dates

May 20, 2016: Deadline for Early bird registration and payment (extended)
Each presenting author is requested to make registration and payment in advance by May 20 for inclusion of the presentation into IDS2016 Proceedings.

June 30, 2016: Deadline for on-line registration and accommodation reservation and payment.


Registration

Registration Fee (JPY)*Tax included

Registration type On and before
May 20, 2016
After
May 20, 2016
On-site
Academia Industry 65,000 70,000 75,000
Students 35,000 45,000 50,000

Delegate and student registration fees include:
  • Access to all Technical sessions
  • Admission to the exhibition
  • Welcome reception (on August 7 at Nagaragawa Convention Center)
  • Lunches (Aug.8, 9, and 10) and coffee breaks

*The criteria of a registration as a student is that you are enrolled in University and/or College as a undergraduate, or graduate student. Not including Post doc researchers.


Dinner Tour

Date: August 8, Monday (departure: 18:30 return: 20:00 - 21:00)


Tour Fee (JPY)*Tax included
Tour Course On and before
May 20, 2016
After
May 20, 2016
On-site
A. Nagaragawa Ukai Tour Fully Booked 8,000 9,000 10,000
B. Beer Party at Miyako Hotel Canceled 6,000 6,500 7,000
C. BBQ at Ukai Museum Canceled
*to be canceled by rain.
5,000 5,500 6,000

*including round trip transfer by bus, entrance fees and an English speaking guide for tour A and B.
*Course A & C: minimum participants to hold each tour : 30 persons
If the number of participants is not achieved to 30 persons by June 20, tour will be canceled.


Symposium Banquet

Date: August 9, Tuesday (Start: 18:30) Fully Booked
Venue: Gifu Miyako Hotel *1min walk from Nagaragawa Convention Center


Banquet Fee (JPY)*Tax included
On and before
May 20, 2016
After
May 20, 2016
On-site
10,000 12,000 15,000

Excursion

Castle Town Gujo Hachiman Sightseeing Tour: Food replica making workshop & Gujo Odori (Historic dancing)
Date: August 11, Thursday / 13:00 -22:30


Excursion Fee (JPY)*Tax included
On and before
May 20, 2016
After
May 20, 2016
On-site
9,500 10,000 10,000

*including round trip transfer by bus, entrance fees, Dinner and an English speaking guide
*minimum participants to hold each tour : 35 persons
If the number of participants is not achieved to 35 persons by June 30, tour will be canceled.

Itinerary
Aug 11 (Thu)
           
  Gifu Miyako Hotel
13:00 dep.
Gifu Station
13:15 dep.
Gujo Food Replica Workshop
15:00 - 16:00
           
    → Historic Town (free time)
16:00 - 18:00
Dinner
18:00 - 19:00
Gujo Odori (Dancing)
19:30 - 21:00
           
    → Gifu Miyako Hotel
22:15
Gifu Station
22:30
   





Hotel Accommodation

0450-1604-004


Reservation period: August 6 - August 12, 2016 (check out)

Rooms at the following hotels have been reserved at special rates for the period of the conference.
No reservations will be confirmed until the accommodation fee has been paid.
Hotel reservations are processed on a first-come-first-served basis.

Hotel Map

Type

S: Single room for 1 person T: Twin room for 2 persons TU: Twin room for 1 persons
All rooms have their own private bathrooms.


Venue (Nagaragawa) Area (Reservation Period: August 7 - 12 out)
No Name of Hotel Type Fee(JPY) Note
1 GIFU MIYAKO HOTEL

website
S 15,000 *1min walk from Nagaragawa Convention Center
*Symposium banquet venue on August 9
Address: 2695-2 Nagara Fukumitsu, Gifu
Phone: +81-58-295-3100
Check in 14:00 / out 12:00
TU 17,000
T 20,000

JR/Meitetsu Gifu Station Area (Reservation Period: August 6 - 12out)
No Name of Hotel Type Fee(JPY) Note
2 HOTEL ILCRED GIFU

website
S 8,800 Address: 9-23, Kandamachi, Gifu
Phone: +81-58-266-8111
Check in 15:00 / out 11:00
Single 12m2 120cm wide bed
Twin 17.2m2
T 16,000
3 GIFU WASINGTON HOTEL PLAZA

website
S 9,500 Address: 7-7-4 Kanda-machi, Gifu
Phone: +81-58-266-0111
Check in 14:00 / out 10:00
Single: 12m2 120cm wide bed
Twin: 13.7m2 90cm wide bed
T 17,000
4 DAIWA ROYNET HOTEL GIFU

website
S 9,800 Address: 8-5, Kandamachi, Gifu
Phone: +81-58-212-0055
Check in 14:00 / out 11:00
Single: 18m2 140cm wide bed
Twin; 27m2 110cm wide bed
T 17,000
5 HOTEL RESOL GIFU

website
S 9,800
11,000(Aug.6)
Address: 5-8 Nagazumicho, Gifu
Phone: +81-58-262-9269
Check in 15:00 / out 10:00
Single: 17.5m2 140cm wide bed

Above rates are per room per night including service charge and tax. (Breakfast is included)
Above rates and information are subject to change without notice.
Hotel Reservation should be accompanied by payment.
Remainder should be settled at the hotel.


>>Terms and Conditions of Travel (accommodation) >> Click here



Japanese Visa

A visa is required for citizens of countries and regions that do not have Visa Exemption Arrangements with Japan. IDS2016 participants should familiarize themselves with visa requirements well in advance of the conference.
The IDS2016 organizers encourage you to apply for your visa as early as possible. Please contact the Embassy or Consulate General of Japan nearest you for more information and advice.
The authoritative sources of information are found in the website of the Ministry of Foreign Affairs of Japan at http://www.mofa.go.jp/j_info/visit/visa/index.html

The IDS2016 organizers CANNOT INTERVENE with Japanese Embassies abroad or the Ministry of Foreign Affairs of Japan on behalf of any participant, however, may provide assistance for visa application. Please fill out the questionnaire below and send e-mail to IDS2016@or.knt.co.jp

>> Questionnaire for documents for visa application to enter Japan

The following documents will be prepared and sent to you by Express Mail Service (EMS).

  • Letter of Reason for Invitation
  • Letter of Guarantee (if necessary)
  • Schedule of Stay in Japan
  • Certificate of Employment of Symposium Chairperson

If you need any other documents, please ask IDS2016@or.knt.co.jp

* Pre-registration and providing credit card information is required to process your request for the documents. After pre-registration, please go to the payment form to register your credit card information and write your registration ID in the questionnaire.


Payment

Payment should be made in Japanese yen only by credit card or bank remittance.
* Bank remittance is only available for participants in Japan. If you are overseas participant and cannot pay by credit card, please contact the IDS2016 desk.

  • Credit Card
    VISA, Master Card, AMEX, DINERS and JCB cards are available.
    Please register your credit card information as soon as possible after completing online registration.
    * For early registration fee payment, please register your credit card information by May 20, 2016.
    * Credit card transactions will start from the middle of May, 2016.
    * Charges will be shown on your statement as "Kinki Nippon Tourist", not IDS2016.
    Website for creidt card registration is written on the confirmation emai.
  • Bank Transfer (Please wire transfer to following bank account.)
    Bank remittance

Cancellation and Refunds

In case of cancellation, written notification should be sent directly to the registration desk to avoid any problems. E-mail: IDS2016@or.knt.co.jp Fax: +81-52-563-1846


Cancellation charges:

Registration Banquet Excursion
  Charge
Until May 20 No Charge
After May 20 100 % of registration fee

Hotel Accommodation

In case the hotel reservation is cancelled, your paid amount will be refunded after deducting bank charges/commission, handling charge and cancellation fee as follows.

Cancellation Date Charge
Up to 21 days prior to the date of stay No charge
20-8 days prior to the date of stay 20% of one night accommodation fee
7-2 days prior to the date of stay 30% of one night accommodation fee
1 day before the date of stay 40% of one night accommodation fee
On the date of stay (before check-in time) 50% of one night accommodation fee
On the date of stay (after check-in time)
or no notice given
100% of one night accommodation fee

*Failure to check in on the arrival date without prior notice may result in automatic cancellation of the entire reservation.


Refunds:

Refunds will be made after the conference period.


Registration Desk

IDS2016 registration desk
Kinki Nippon Tourist Co., Ltd. (Nagoya MICE Branch)
E-mail: IDS2016@or.knt.co.jp
Fax: +81-52-563-1846


Privacy Policy

Kinki Nippon Tourist Co., Ltd. uses your personal information provided for the registration and travel arrangement for the original purposes of this conference as and when necessary. And your personal information will be held in the strictest confidence in accordance with our privacy policy. Please refer to our website http://www.knt.co.jp/keiki/privacy1.html concerning the company contacts for personal information of Kinki Nippon Tourist Co., Ltd.